It’s time. You’re doing it. You’ve found that next step – maybe a new job, starting your own business, or just taking some time to figure out what you want to do with your life. Now, you have to have that not so fun conversation with your boss to let them know you’re resigning. But what’s the best way to do it, especially in this remote work era? Exactly what should you say? We checked in with experts to find out, and deliver a couple of the best resignation letter templates to our readers.
To email or not to email? That is the question
Although sending an email may be the easiest option, a resignation is something that really should be done in person, face-to-face via video chat, or with a phone call, according to experts from LinkedIn and ZipRecruiter.
“Before COVID, these conversations should certainly be had in person,” says Blair Heitmann, LinkedIn career expert. “But since that’s not an option for many workers at home right now, starting with a phone call to your manager is your best approach.”
After you speak with your boss in person or on the phone, follow up with an email that lays everything out — it’s always essential that you confirm your resignation in writing.
How to Phrase Your Email
“It is important to leave your job gracefully and say the right things so that you build your network rather than burning bridges,” says Julia Pollak, labor economist at ZipRecruiter. “Keep it positive and professional so that you leave a good impression on the way out.”
In your email, consider including some or all of the following:
- State clearly your intention to leave your job, mentioning your official position
- Thank your employer for the opportunity and time at the company, the people you’ve met, and the skills you developed
- Explain briefly why you are leaving – without sharing too much or complaining/venting
- Let your boss know how long you plan to stay stating the date of your last day
- Assure your boss that you’ll tie up loose ends and complete projects or hand them over properly
- Offer to help with the transition and be a resource – this can mean offering to help find your replacement and/or train this person or offering to continue to be a brand ambassador
- Ask for a recommendation if you’re leaving on a good note
- Keep the lines of communication open for the future
What Not to Do
According to hiring managers, the biggest mistakes people make when quitting a job are that they don’t give enough (or any) notice, they check out of work and don’t finish up projects, or they talk poorly about their manager or co-workers, either in person or on social media, Heitmann says.
As a professional, it’s important to leave your job the “right way,” if for no other reason than that this is a small world and a boss or colleague could turn into a client or customer one day. Also, keep in mind that the company will likely keep the document you send on file, as part of your permanent employment record.
In the email, don’t include unnecessary details on why you quit or your new job and don’t use the email to share your frustrations.
“Unless you are resigning publicly, on principle, in an op-ed to be published by the New York Times, do not use your resignation letter to complain about the job, your manager, or your colleagues,” Pollak says.
Examples of resignation emails
Toni Frana, career coach and team lead at FlexJobs, says that writing and emailing a resignation letter is an important step in the process of quitting your job, and she agrees that the key is positivity and professionalism.
She offered up two resignation letter templates that will help guide you in what to say, and ensure that all your communication is professional.
Subject: Resignation for [Your Name]
Body: Dear Supervisor’s name,
First, I’d like to thank you for the opportunity to learn and grow professionally at [Name of Company] over the course of the past # years. I’ve really learned a lot about [insert something applicable to the role you were in], and I am confident that this experience has prepared me well for future opportunities.
After a lot of thought and careful consideration, I have decided to pursue another career opportunity and am writing this letter to inform you of my decision to resign my position with [Company name].
I am willing to stay until [Month, Day] to do what I can to assist with the transition of my responsibilities before I leave.
It has been a pleasure working with you and the team, and I wish you all the best for the future.
Template # 2
Subject: Resignation announcement for [Your Name]
Body: Dear Supervisor,
After some careful thought and consideration, I am submitting my resignation effective [Date, YYYY.] Working at [Company name] as a [Job Title] has been very rewarding. Over the course of my time here, I have really learned a lot about [insert something relevant]. I feel ready and able to take on new challenges because of the wonderful training and development opportunities I have been given in this role.
Please know I am happy to assist with my transition and can be available after [Date YYYY] if needed. I wish you, the team, and the rest of the company nothing but the best going forward.
Thank you again for the opportunity to work with you at [Company name], I look forward to staying in touch and following the company’s future success.
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